The ultimate checklist!

The success of your conference, trade fair or other business event largely depends on preparation. With our step-by-step plan and handy event checklist, you can ensure that you don’t forget anything.

Why are you organising an event? What and who do you want to achieve? When will your event have been a success? And what should the budget be? These are important questions when you start organising an event. You’ll find that taking some time to carefully consider these questions will make many other decisions (such as the venue and programme) much easier!

Organising an event takes a lot of time and energy. It helps if you assemble a team and are able to delegate tasks. Make sure you can collaborate conveniently in a single document to avoid constantly having to search for the correct information. Start your preparations well in advance, as venues can be booked up over a year in advance.

The plan is your guide during the preparations. It should include all agreements and contact details with suppliers and other individuals involved in your event. The further you get, the more detail you should add to your event schedule. Try to delegate tasks as much as possible during the event, so that you have your hands free to oversee the bigger picture.

An event often involves dozens of people from different companies. Make sure they receive clear briefings on time: what time you expect them, what they need to consider, and the more specific, the better! On the day of your event, allocate time to brief the event crew, parking attendants, hostesses etc. and test the technology.